Paperwork management in an office setting is a very important task. Whether you are coordinating paperwork for just yourself or for a larger team, you often are dealing with important documents and papers that you cannot afford to lose. Often paperwork ends up in piles on desks and bookshelves because an appropriate filing system has not been established. With what feels like a never-ending flow of paperwork coming into your office, you need to take steps today to create a system that works.
This Professional Organizer is sharing some important tips today to help you create a process for your office paperwork, and what to do when the project requires professional help!
First, let’s take a look at the paperwork process. Much like a home filing system, an office filing system is a huge time-saving tool! Knowing where each document is stored not only will save you time when searching, but will also increase your productivity as the search time can be spent on more important tasks. It’s important to remember that organizing office paperwork is a fluid process. It may seem daunting to look at your entire office and figure out where to start, but by some simple approaches that I’m sharing here, you’ll be well on your way to a much more organized office paperwork system.
Next, it’s important to recognize when you need professional help. Creating a system that your entire office will be able to implement and maintain can be a large job. By hiring a professional organizer to help you create an organized, streamlined system, you’ll be able to focus your energy on more important work. A professional organizer will be able to designate a space that fits your office and a system that will be easy for you to follow and understand. The next step is outlining a paperwork flow plan, designing a paperwork retention policy for your entire team, and even creating a digital filing system if you are working towards becoming a paperless office. For a further explanation of each of these steps, you can read more here.
Having an office paper management system in place saves you time and money. Functioning without one can be disastrous and overwhelming, and certainly will put a drain on your office productivity. By following the steps this Professional Organizer in NYC has shared above, you’ll be able to create a fluid system for your office and recognize when it’s time for you to hire a professional.