Every person who works in an office or is running a business has a similar goal – to work in an organized space. It’s one thing to want to work in an organized space, but it’s another to make it happen. This NYC Professional Office Organizer is asked all the time how to make having an organized workspace a reality! Here are three simple steps to attain your office organizing goals and transform your workspace into a productive one.
Clearly define your goals and objectives. Many people begin their organizing project with the broad goal of “an organized workspace.” But what exactly does that mean to you? It’s difficult to take action on a broad goal. It’s much easier to achieve smaller, actionable goals, so that’s where you need to start. Decide on 2-3 smaller goals that organizing your office would achieve. For example, if you are sitting down to a cluttered desk and struggling to find what you need each day, your specific goal would be to declutter your desk. Perhaps finding files and documents is a struggle for you. In that case, the goal might be to organize papers and create a paper flow system that you can start using immediately.
Set a deadline. Without a target completion date for your office organizing project, it will be very easy to procrastinate and continue to put it off. Organizing your workspace needs to be handled just like you handle projects and tasks for your clients… you need to set the time aside and make it a priority. Set a firm deadline for when you want to complete your office organizing project and then schedule the time needed to do the work. Add it to your calendar, block that time out, and commit to getting it done.
Track your progress and keep yourself accountable. The key to attaining any goal is to create actionable steps that you can track. Utilize a project management system like Asana or Trello, or download my Project Management Checklist to help track the status of this project. By tracking each actionable step, you’ll be able to see your progress. This also helps you stay accountable for knowing what needs to be done and when will help you take the action that is needed to complete the project.
Working in an organized space truly helps to increase your productivity and efficiency, which keeps your clients happy and boosts your bottom line. Make it a priority, define your goals, and set deadlines and you will see results. For more hands-on tips and office organizing strategies, reach out to this NYC Professional Office Organizer.