One of the biggest struggles with keeping paper organized at work is what to actually do with it all! Once you start leaving piles of paper around your office, the piles will multiply and suddenly your office is overflowing with them and you can’t find anything you need. You know you don’t want to drown in papers anymore, but what do you do with it all? Start by gathering the tools and products you need to achieve your goals. Here are a few product recommendations from your NYC Professional Office Organizer to help put you on the path towards having an organized paper system in your office.
Have a Landing Pad for the Papers
This is a must for every office! The key to keeping paper clutter off your desk is having a dedicated place for incoming documents and files. An inbox, tray or other suitable container should be positioned in a place easily accessible to both you and those who deliver paperwork. Typically, either the upper right or left corner of your desk is ideal. There are a wide variety of trays and folders with all different designs available for you to choose from. If you are using a space on your desk or on top of a filing cabinet, you might want to use letter trays like these from The Container Store. If you work in a smaller office with little desktop space, you can go vertical by hanging wall pockets like these from Staples on the walls.
Make Your Files Easy to Read
This is an integral tool in office organization, and you can use it in so many ways, especially when it comes to organizing paperwork. One of the most important aspects of the paper organizing puzzle is a clear and concise organizing system for your filing cabinet. A key element of any file management strategy revolves around the descriptive text on the folder labels. With a label maker like this one from Brother or this one from Dymo, you’ll have a uniform system and legible labels.
Create Space for What You Use
Storing and archiving files you no longer use creates more space for your active files. You can use stackable cardboard or plastic storage totes in varying sizes to accomplish this goal. One creative take on the storage bin is this storage drawer. Instead of a top that lifts off the box, the drawer slides out making it easy to search through.
Make it Easy to Recycle
Instead of letting papers pile up that you no longer need, make it easy to recycle by keeping a recycling bin right near your desk. This bin from Rubbermaid is slim and narrow so it can fit under or near your desk so it’s easy to reach and it will be more likely that you’ll use it frequently.
Keeping your desk and office clear of paper clutter is imperative towards your productivity. For more paperwork organizing strategies and hands-on office organizing support, reach out to your NYC Professional Office Organizer today.