Working in an open office workspace brings new challenges in terms of productivity and ability to focus. Because of those challenges, testing out some of the many tech tools and apps that are available to help you out is the way to go. Here are this NYC Professional Office Organizer’s recommendations for tools to keep you focused and on task when working in an open office workspace.
Noisli. Trying to focus on specific tasks while you are working in an open concept office can sometimes be quite distracting. Noisli is an ambient noise generator and allows you to mix and match a number of ambient sounds, such as waves, crickets, thunder, rain, etc. It also includes a color generator that offers soft and relaxing backgrounds to help you focus in and get to work. You can use this app to increase your productivity, but it also offers a setting to use when you need to relax.
FocusList. Focusing on the Pomodoro technique for productivity, this app is a daily planner that not only helps plan your day but also stay focused and track your time. You can write a focus list of tasks for each day, so even when working in your busy open office space, you’ll know exactly what you need to be working on. FocusList asks you to estimate the time on your tasks so you can schedule your day, and then encourages focused work for 25-minute sessions with a 5 minute break. The use of the Pomodoro technique helps you to hone in on your work despite what is going on around you.
Flow. This app is a project management and task tracking software specifically designed for teams and works well in the open office environment. You can track projects from start to finish using checklists, kanban boards, notifications, and you’ll have a clear look at where your team is on a project. The timeline feature is a plus as you can visually see where you are in terms of completion of a project. You can organize and prioritize tasks for your team as well as for yourself. The resource management feature allows you to move/shift resources and workloads as needed.
Hours. When working in an open office workspace, it’s important to know where your time is being spent. This app allows you to track your time based on the tasks or projects you are working on. It then provides reports for individuals and teams so you can see your productivity in a visual way as well as where improvements can be made. Another plus is this app is available on all devices, including mobile, tablet, and even an Apple Watch.
These apps and tech tools are available for a variety of different devices and various price points. Give one a try and see if it helps you increase productivity! For more office organizing strategies, reach out to this NYC Professional Office Organizer today.