Office organizing is the difference between spending precious time searching for documents, supplies, or emails, or being able to find exactly what you are looking for in an efficient manner. That time wasted is time that could have been spent in a more productive way, like working on specific tasks, returning phone calls, and completing important projects. When working in a cluttered space, your work is negatively affected. Here are office organizing tips from this Professional Organizer in NYC to help you take back control of your space and up your productivity!
Rearrange your office space. Start by evaluating the furniture you already have and in its current location. You want a layout that makes sense with how you work. If you are constantly getting up every time you need to file something, then it’s quite possible that you will start leaving those files on your workspace. Save time and prevent clutter by arranging the furniture, files, and trash cans in your office so that they are easy to access.
Keep your desk clutter free. Working amidst clutter can be a real drain on your productivity, so start by clearing up your workspace. Remove as much as possible, filing papers away, throwing out trash, and finding a home for any other items. Keep only the items that you use regularly on your desktop. For example, you might keep items such as your computer or laptop, a notebook, inbox and outbox, and your phone on your desktop. All other items, such as pens, pencils, and paper clips, should be in the desk drawers and within arm’s reach if they are items you use frequently.
Create office boundaries. When working in a busy office or a shared space, distractions are many. Coworkers coming in to talk and ask questions throughout the day, your cell phone beeping and alerting you to every Facebook comment, phone calls disrupting your work flow. These distractions add up and can make it hard to stay focused and productive. Instead, try setting office boundaries. Close your door when working, which signals to your staff that you are busy. If you have free time, go ahead and open your door which is an invite for conversation. Turn your cell phone on silent during the workday, or at the very least, turn off email and social media notifications. It’s hard to turn a blind eye to a beeping phone, so don’t bother with the temptation and shut it off completely. Schedule time for phone calls during your day, and turn your ringer down when you are focused and don’t want to be disturbed.
Do a daily declutter. The office organizing secret that you should implement immediately is to take 5-10 minutes at the end of each work day to declutter your space. Clear off your desk, put files back in the filing cabinet and file away any stray papers, put pens and staplers back into the desk drawer, and tidy up any area of your space that needs it. When you walk into your office the next morning, you’ll immediately be able to sit down and get to work!
Productivity in the office is important, and the first step to increasing productivity is an organized workspace. When you need more office organizing tips and hands on strategies, reach out to this Professional Organizer in NYC.