In just a few short weeks we will be starting a brand new year! When it comes to work, this is a time to start prepping for the calendar shift. As the year comes to a close, there are some simple office organizing tasks that can be done to ensure that 2019 starts off on the right foot. Make sure you include your NYC Professional Office Organizer’s strategies in your end of year plans. This will help to ensure that you and your office are ready for a productive and organized new year!
Start prepping for tax season. Take time now to start getting organized to meet with your tax preparer. Designate one or more file drawers, folders or accordion files for collecting all your receipts, income statements, and expense reports. As you organize your office and sort through your paperwork, make sure to add anything tax related that will be needed specifically for next year’s tax meeting. Taking time now to create the process for collecting this information will make your tax preparation less stressful next year.
Sort through your paper files. Not every piece of paper needs to enter the new year with you. Start by removing files that aren’t referenced frequently. If a document or file is no longer needed, decide whether to archive it or get rid of it completely. Those that will be added to the archives should be put into clearly labeled boxes and dated. Then designate a storage space for your files that doesn’t take up any prime real estate.
Don’t forget about your digital files. Throughout the year, you probably saved or downloaded a myriad of files. Take time to sort through all these files, delete those that are no longer needed and create an archive or other folder for those that need to be kept. Try setting up your filing system so that you are saving files directly to appropriate folders rather than storing them in a generic download folder. Also, take time right now to back-up all your computer files if you don’t already do this regularly. You can utilize a Cloud sharing application or an external hard drive. Moving forward, schedule time to back-up your files regularly. Better yet, configure your computer to do automatic back-ups every night using a tool like Carbonite.
Follow these office organizing tips as you wrap up this year and you’ll have a productive start to the next! For more hands-on office organizing tips and strategies, reach out to this NYC Professional Office Organizer.