Organizing your office in NYC isn’t limited to clearing the extraneous papers off the desktop, it also involves adopting good habits for organizing the e-mail on your NYC office computer. E-mailing organizing in NYC offices is a topic that I have addressed in numerous talks over the past month.
Identifying ways to for effective e-mail organizing in NYC offices is of interest to many as the typical business e-mail user sends/receives 110 messages each day and a significant amount of time is required to manage them. Dealing with e-mail in addition to organizing other aspects of your NYC office can be challenging. Hence, finding ways to more productively manage e-mail is quite important.
I surveyed some of the attendees at my various NYC speaking engagements to find out which of the e-mail organizing tips and strategies that I shared was their favorite.
Below are the top 5.
1. Be proactive and take control of your e-mail. Establish a schedule for checking your inbox at set intervals during the day. Process the messages during each interval, responding to those that can be addressed in 2 minutes or less and moving those that will require more time into an Action Folder.
2. In order to keep the number of e-mails in your inbox at a very manageable level, determine the maximum number of e-mails that you will allow to collect in the inbox. Once this quantity has collected, your priority task for the day will be processing your e-mails so that you are back in control.
3. The single best way to improve productivity is to structure e-mail messages that are both clear and concise, use bullet points and short paragraphs for a quick read, identify the next steps and focus on only one subject.
4. Empty your inbox during each of the scheduled times set aside for processing e-mail. Leaving the messages in the inbox transforms it into a to-do list. Looking at this list creates stress as each message is a reminder of a potential task that needs to be done.
5. Avoid sending “one word” responses like “Thanks” or “Great” to messages that you receive as they are time wasters for the recipient. He/She will need to spend a few seconds opening the message and while there is no need to respond may be tempted to do so.