NYC Professional Office Organizer

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Tech Tools Make Email Management Easy

One of the biggest problems with productivity in the office is email management – or lack thereof! Learning how to use tech tools to manage your email is a great step towards improved focus and productivity. Here’s a list of email management apps compiled by your NYC Professional Office Organizer.

Airmail. This app is great for Apple users who rely on managing email while on the go. One of the perks is that you can set notifications so that you are only notified when you receive an email from specified email accounts. Another perk – it has built-in templates so you can save your most used responses and quickly grab them from your device. It also connects to several productivity apps so you can be sure you aren’t spending too much time in your inbox.

Hiver. If your work team uses Gmail as your main email program, then this extension is a good option for you. This allows you to share the labels that you have created with your team members for easier collaboration and to turn your inbox into a helpdesk. You can share emails by adding the shared label to them, even if those on your team did not originally receive the email. This is a less complicated way of collaborating than to forward numerous emails to your whole team. You can also share notes and templates so you can explain what is going on in a specific email thread. It’s a great tool for teams!

Mailbird. This tool is specifically for Windows users and is designed to simplify all of the important tools you use daily in your business. Within this email app, you can bring in your calendar, task list, and messaging apps, so that everything you use regularly is all in one place. You can customize how it appears on your desktop, too. This is a good tool for simplifying the browsers and programs you have open on your computer, allowing you to stay efficient.

SimplyFile. This tool is for Outlook users and makes it easier to organize and file in your inbox. You can create a toolbar that shows your customizable files, and when an email comes in, you simply drag it to the appropriate folder. The perk to this app is it also allows you to organize and file away emails you’ve sent – something that is often forgotten! This app also has the ability to turn emails into tasks and appointments, along with using an advanced system to begin to learn and to adapt to your personal filing habits.

Front. This tech tool is the solution if you have a team managing an email inbox, or if you need to have multiple email addresses point to one place. Keeping everything together makes it easier for you and your team to manage emails and keep track of tasks. A bonus – you can even link your social media accounts to Front and manage all of your responses to clients in one space.

No matter what type of device you are using, you can find a tech tool to help support managing your email, giving you more time to focus on productive tasks. For more hands-on office organizing and email management, reach out to your NYC Professional Office Organizer.

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