Ready to change the game on how you manage your daily activities at work? If you want to optimize your systems and have a more productive workday, try these time management strategies suggested by this NYC Professional Office Organizer.
Automate Daily Admin Tasks
If you want to be productive, you must stop doing every single task. There are tools and apps designed to take the smaller tasks off your plate and allow you to focus your time on the tasks that require you and you alone to complete. Create an automatic response in your email that answers the most common questions people ask during the day and provide scheduled times when you’ll respond. You can use Hootsuite or Buffer to schedule your social media posts, LastPass to store and autofill your passwords, and create templates in Google Drive or Dropbox for repetitive tasks.
We all know that distractions take away precious time from our work day….are you taking the steps required to eliminate them? There are simple ideas, like shutting the door or turning off your phone or tablet. You can also keep your phone in your purse or briefcase during the day so it’s less likely you’ll grab it for a quick social media browse. Try headphones if you are working in a busy office space, or use “do not disturb” functions inside your communication systems at work (Slack offers this option).
Set Up Tasks to Happen Automatically
Not only does this minimize time spent on tasks that aren’t goal-oriented, it gets these tasks done without interrupting time spent on other high priority tasks. For example, you can sign up for automatic bill pay, which means not only do you not have to take the time to look up your account, find the bill and your bank information, and make the payment, it also means you won’t accidentally miss a due date and have to worry about late fees or shut-off notices. You can automatically transfer money from your checking to savings account immediately when you get paid. Another good idea is to set your electronics to automatically go into sleep mode at a certain time every night. You can even automate work tasks like adding information into a spreadsheet by using tools like IFTTT.
For more office organizing strategies and support to improve your productivity, reach out to this NYC Professional Office Organizer.