Running a small business is a bit like raising a child. Each require near-constant attention from you especially during the early stages, monopolizing your valuable time and energy. However, as a child and your company…which you may think of in the same way…grow needs change. Hence, the types of tasks that filled your to-do list in the earlier days aren’t necessarily relevant as your business grows. If you have an overflowing task list, it may be time to re-evaluate the list to be sure that the tasks are keeping pace with your company’s current needs. Here are this NYC Professional Office Organizer’s three time-saving tips for small businesses.
Limit Meetings and Use Instant Messaging
It’s tempting to keep a close eye on all your business’s moving parts through meetings because you want to keep everything consistent and clear. Even though meetings are useful for communication, it will benefit you in the long run to cut down on their frequency. Instead, let your team get to work. As everyone stays on task, consider a more informal way of staying in touch; a professional instant messaging platform is a great solution. You’ll come to find that your employees will bring issues to your attention more freely than during an in-person meeting because messaging is more conversational. You’re also more likely to hear about must-know issues exactly when employees discover them, allowing for quicker solutions.
Another way to better allocate your time is to pass off some of your more time-intensive responsibilities to someone else. If you’re looking to grow, there will come a time when there is not enough of you to go around. Instead of coming to this realization too late, you should begin to delegate responsibilities as early as possible. Determine your strengths in a particular area, and then delegate specific tasks to those with an appropriate skill set. This could even involve some outsourcing. Some time-consuming facets of your business—such as marketing and tech work—may be better in the hands of an external company. This allows you to get back to those tasks that only you are best suited to handle.
Automate Operations with Software
This time-saving tip for small businesses is also a lifesaver. Automate payroll, finances, social media, and other parts of your business through different software solutions. Some jobs are simply faster when a computer has control. Think of this as another way to delegate tasks. The difference is that a computer won’t forget to complete something due to a crisis in another department. Software tools will ensure that your day is simpler and more predictable, which translates to hours of added productivity for you.
For more office organizing strategies and hands-on support, reach out to your NYC Professional Office Organizer today.