We’ve talked about the first three steps of the office move – preparation, general office clean out, and administrative tasks. Next up is the 4th phase – it’s time for packing! As with each phase of the moving process, communication and delegation is key. These steps from your NYC Professional Office Organizer will help you stay organized throughout the packing process and this final stage before moving day.
Brief staff. As we’ve discussed in this series, communication with your staff is of utmost importance to ensure a smooth office move process. During this phase, it’s important to brief your staff on their new workspace configuration and available storage. Use this opportunity to prepare them before they get into the new space so they know what to pack and what they can discard.
Set-up staging areas. During the packing phase of the office move, you are most likely still operating your business, so having a plan in place so that things don’t get chaotic is important. Set up staging areas for packed boxes so that they aren’t in walkways or workspaces. This will make it easier on moving day, too!
Assign responsibility. Remember, having a delegated plan ensures that everything gets done. So delegate and assign responsibility for packing the contents of common areas. This could be a small team per area, or one team that handles it all, whichever makes sense for you.
Provide direction. During the move, things are bound to feel chaotic and overwhelming at times. You can minimize that by being the clear voice throughout the process. Provide direction to your team concerning the packing/moving of all equipment. With one voice giving direction, it will eliminate any confusion.
Ready to put part four into action? Download this NYC Professional Office organizer’s office move checklist!